Make Balboa Park a Better Place

At the Balboa Park Conservancy, your job becomes part of your legacy.

When you join our team, you have the opportunity to sustain and enhance San Diego’s crown jewel and one of the Best Parks in the World. As a small nonprofit, we are collaborative, data-driven and start-up minded. Together, you can help us advocate for the greater good of Balboa Park.

Only applications for current job openings are considered. We are only able to contact those candidates whose skills and background best fit the needs of the open positions—please, NO phone calls. Balboa Park Conservancy is an Equal Opportunity Employer committed to diversity in the workplace.

Balboa Park Conservancy
Human Resources
1549 El Prado, Ste. 1
San Diego, CA 92101

 

Please send cover letter and resumes to: HR@balboapark.org

Open Positions

Volunteer Project Manager

 Reports to: Director of Planning, Design and Programs 

Department of Labor Classification: Exempt

Position Summary

The Volunteer Project Manager is responsible for managing the daily operations of the volunteer programs, including recruitment, training and scheduling of individual and group volunteers and interns. The Volunteer Project Manager works closely with the Director of Planning, Design, and Programs. 

Essential Functions

  • Maintain and grow volunteer base through outreach to individuals, community-based organizations and groups, colleges/universities, and corporations as needed.
  • Work closely with all project and program departments to periodically assess needs for volunteer expertise and level of volunteer staffing.
  • Develop/refine and maintain process to recruit, train and manage volunteer corps.
  • Support and help execute the Service Enterprise Model (SEM).
  • Develop and implement a volunteer engagement program consistent with SEM (newsletters, recognition, etc.).
  • Identify and establish volunteer experience verticals (Visitors Center, Tree Stewards, Garden Stewards, Park Ambassadors, Admin/Events, etc.).
  • Follow up with engaged and interested prospective volunteers, including but not limited to: review applications, check references and interview potential individual volunteers, assess interests/skills of prospective volunteers and match with appropriate activities.
  • Enter and maintain data in the volunteer management database (Volgistics).
    • Assure volunteers track served hours.
  • Participate on the Conservancy’s Volunteer Engagement Committee.
  • Help prepare volunteer position descriptions with appropriate managers.
  • Help prepare cost benefit analysis for volunteer positions and provide accurate and timely volunteer data for funder and volunteer-requested reports.
  • Distribute and schedule volunteer opportunities and shifts to volunteers.
  • Work with External Relations staff to promote volunteer opportunities on social media platforms and in-person outreach post COVID-19.
  • Help managers define, schedule and conduct appropriate volunteer training and orientation to the Conservancy as a whole and to their specific duties.
  • Manage comprehensive orientation process for new volunteers.
  • Engage with existing volunteers daily and provide feedback and additional guidance as needed.
  • Maintain ongoing communications with volunteers through Mailchimp email news blasts, newsletters and print materials.
  • Plan and execute volunteer appreciation and training activities.
  • Develop and administer annual volunteer satisfaction survey; compile and report results to leadership staff and Board of Directors.
  • Work occasional Saturdays or holidays at request as needed.
  • Coordinate park improvement projects with and without volunteers.
  • Work with construction and landscape vendors to design, plan and install park improvement projects.
  • Coordinate and schedule park partner meetings as well as construction vendor work schedules.
  • Assist with placemaking projects by coordinating with park partners and vendors.
  • Assist with coordinating stakeholder input and feedback for project presentations to various committees (Parks and Recreation Board, Balboa Park Committee, etc.).

 

 Qualifications and Skills

  • Bachelor’s degree or equivalent experience
  • Minimum 3 years of experience in comparable role
  • Excellent time management and organizational skills
  • Effective communicator
  • Needs to work well both independently and with a team and display excellent follow through and be self-motivated
  • Capacity to take direction and embrace constructive feedback
  • Ability to work professionally and collaboratively in a team setting and semi-open office environment
  • Strong attention to detail, yet able to see the broader picture
  • Proficient with basic office software and applications (e.g., MS Word, Excel, PowerPoint, Google Drive and mail platforms). Experience with design software (e.g., InDesign, Photoshop, etc.) preferred, but not required.

 

Physical Demands 

  • Must be able to lift 40 lbs.
  • Must be able to set up and take down 5×5 canopy for volunteer info booths
  • Some bending, stooping and kneeling
  • Sitting for significant time at a desk working with a computer
  • Ability to communicate orally and in writing
  • Visual acuity to perform tasks
  • Ability to receive and document detailed information through oral communication

 

Donor Relations Coordinator 

Reports To:   Sarah Beckman, Director of External Relations

Department of Labor Classification: Full Time, Non-Exempt

About the Position:  

The Donor Relations Coordinator is responsible for supporting all fundraising initiatives for Balboa Park Conservancy, with special emphasis on donor database management.

Key Job Functions:

 

  • Department Support

Support the efforts of organizations leaders to reach organizational and campaign fundraising goals, including: answering donor inquiries; arranging meetings, events and calls; establishing and maintaining filing systems. Support individual pledge and membership renewal mailings and annual fund mailings; provide administrative support for grant application submissions and other departmental needs. Coordinating expense reports and budget tracking.

 

  • Database Management

Responsible for keeping the donor database current; build and run reports from the CRM; develop, maintain and distribute metric dashboards; troubleshoot gift processing and donor inquiries. Support donor contact report entry and related reporting. Process gifts and maintain donor/gift records and acknowledgements according to guidelines for Finance and External Relations. 

 

  • Campaign Organization

Organize fundraising meetings and logistics. Monitor campaign timeline. Provide campaign and development reports to key staff and volunteers. Monitor campaign budget. Maintain lists of prospective donors—individuals, corporations, and foundations—and create philanthropic profiles of prospects for campaign and major gifts. 

 

  • Events 

Provide support in planning and implementation of virtual or in person fundraising and donor relations’ event functions including organizing invitations & distribution; tracking/reporting RSVPs; ordering food; and coordinating vendors and event check in, among other details. Attends events and functions to represent the Conservancy; and coordinates event related activities for volunteers and interns.

Competencies, Skills, and Abilities

  • Takes initiative and is action oriented
  • Ensures accountability for both staff and volunteers
  • Collaborates across teams and with constituents and partners; quickly find common ground and solve problems for the good of all
  • Communicates effectively and informs via verbal, written, and presentation skills
  • Maintains a donor focus in developing the strategy and plans
  • Ability to influence and persuade others
  • Demonstrates resourcefulness in overcoming challenges
  • Excellent organizational, planning, and time management skills required.
  • Relationship-driven, with ability to build interpersonal networks with integrity and trust. 
  • Proficiency with Google Office Suite.
  • Strong passion for the mission of the organization and knowledge of Balboa Park. 

Physical Requirements:

  • Must be able to lift 40 lbs.
  • Some bending stooping and kneeling
  • Sitting for significant time at a desk working with a computer
  • Ability to communicate orally and written
  • Visual acuity to perform tasks
  • Ability to receive detailed information through oral communication

NONDISCRIMINATION POLICY 

Formally Adopted by the Board of Trustees on January 9, 2018

The Balboa Park Conservancy is committed to providing an inclusive and welcoming environment for all members of its staff, visitors, volunteers, subcontractors, vendors and donors. We do not and shall not discriminate on the basis of race, color, religion, creed, gender identity, gender expression, age, national origin or ancestry, disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.

The Balboa Park Conservancy is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant.